1. What is the price and what does the price include?
2. What is the payment schedule for camp?
3. What is the $50 Non-Refundable deposit used for and can it be applied to my outstanding balance if I drop students?
4. Is the price for camp the same for youth workers and students?
5. Tell me all about my online account.(forms, username, password, invoices, etc.)
6. What will our rooming situation be?
7. Are small children of adult leaders allowed at BigStuf Camp?
8. Does BigStuf provide rooms for bus drivers?
9. Can my group stay in the hotel the night before or the night after camp?
10. What is the extra cost to stay the night before or the night after camp?
11. What if my group registers and then decides to add people?
12. What if my group registers and then decides to drop people?
13. Do you have a waiting list for camps that are sold out?
14. How many adult leaders is my group required to bring?
15. Do you have any promotional materials for camp?
16. What activities are available for students during free time?
17. Is there a dress code for camp?
18. How can parents get in touch with their students while they are at camp?
19. What are the ages for BigStuf?
20. What do my students need to bring?
21. What are the addresses of the Hotels?
22. Wow, that's a lot of different dates, what were they again?
1. What is the price and what does the price include?
a. $324.00 if deposit is postmarked on or before January 17th
b. $334.00 if deposit is postmarked January 18th to March 17th
c. $344.00 if deposit is postmarked after March 17th
d. 4 nights of lodging, ten meals, t-shirt, session, and session materials.
2. What is the payment schedule for camp?
a. A $50 non-refundable deposit per person is required to register for camp. This deposit is due with-in 7 business days of your registration. This $50 deposit does count toward your total balance for camp. The remaining balance is due by May 2nd for all June camps (Camps 1-5) and May 23rd for all July camps (Camps 6-10)
3. What is the $50 non-refundable deposit used for and can it be applied to my outstanding balance if I drop students?
a. The $50 deposit is to cover expenses involved with your church registration. These expenses include deposits to the resort, promotional and marketing such as, promo DVD, camp poster, web site, postage, mailing materials and processing fees.
b. Year after year we try to create the most relevant camp experience possible. Deposits give us a number of expected campers. Once we know that number we budget for that many people and then start creating the environment. If deposits were refundable and we allowed hundreds of drops then our breakeven numbers would change and most likely put us in the red. Also, the resort requires us to guarantee the number of students that will attend each week. Once we pass the deadline dates we are then locked in to that number.
c. For the above reason we are only allowing deposits to be rolled over into your outstanding balance until January 17th. After that date, any cancellations will not be transferred to your outstanding balance. You will lose your $50/person deposit completely.
4. Is the price for camp the same for youth workers and students?
a. Yes, the price for BigStuf camp is the same for youth workers and students. Youth workers and adult leaders do count toward your total number of registrations. Children 7 years of age and under are a different price and are NOT included in your total number of registrations.
5. TELL ME ALL ABOUT MY ONLINE ACCOUNT. FORMS, USERNAME, PASSWORD, INVOICES, ETC.
a. To create you online account, go to our home page and click “Youth Worker Login”
b. Once your church has created their online account, you will never need to create another account again. If the contact person changes on your churches account, all you have to do is modify that information along with anything else that has changed.
c.
If you do not have your username and password, feel free to call our office: 770-569-0207 and we will give it to you.
d. You will find the Rooming Form, Consent Form and T-shirt Form on your online account. You can also pay your balance, add spots, cancel spots and view your official invoice from your account.
6. WHAT WILL OUR ROOMING SITUATION BE?
a. You are responsible to enter your male/female ratio on the website under your username and password on the specified due date. The due date is May 2nd for June camps and May 23rd for July camps. Based on the information you give us on that form we will block your group into rooms next to each other.
b. BigStuf blocks each church group’s rooms based on their discretion. All rooms will sleep 6 people. Some rooms have two double beds and a pull out couch and the other rooms have two double beds and one double air mattress on the floor. All linens will be provided by the hotel. If you need or want additional rooms for any purpose (i.e. safe sanctuary, extra room for youth pastor and wife, etc) there will be an extra charge. Each room costs $150 per night and has to be requested in advance.
7. ARE SMALL CHILDREN OF ADULT LEADERS ALLOWED AT BIGSTUF CAMP?
a. Small children of adult leaders are allowed at BigStuf Camp. Children under 7 will have discounted rates and are not included in total number of registrations. Children 8 and over are the regular camp price and are counted in total number of registrations.
i. No bed space or meals - no charge
ii. Bed space only - $150.00
iii. Meals only -$75.00
iv. Bed space and meals - $225.00
b. We encourage parents to not bring their children into the sessions during the speaking. We do not have any activities for children and we do not provide childcare.
8. DOES BIGSTUF PROVIDE ROOMS FOR BUS DRIVERS?
a. Yes. If you are coming to camp on a chartered bus we can make arrangements for a bus driver room. You can request a bus driver room on your rooming request form online.
b. The price of the room is $140/night.
c. All bus drivers will be staying at:
Top of the Gulf
8817 Thomas Drive
Panama City Beach, FL 32408
d. Bus parking available
9. CAN MY GROUP STAY IN THE HOTEL THE NIGHT BEFORE OR THE NIGHT AFTER CAMP?
a. Yes, during certain camps. You will need to request on your online rooming request form.
b.You can stay a night before or after at any camp except for the ones listed below:
i. Camp 7 – You cannot stay an extra night AFTER
ii. Camp 8 – You cannot stay an extra night BEFORE
iii. Camp 9 – You cannot stay an extra night AFTER
iv. Camp 10 – You cannot stay an extra night BEFORE
10. WHAT IS THE EXTRA COST TO STAY THE NIGHT BEFORE OR THE NIGHT AFTER CAMP?
a. The cost to stay a night before or a night after camp is $169 per room. Except for the nights of July 3rd - 5th where it is $189 per room.
11. WHAT IF MY GROUP REGISTERS AND THEN DECIDES TO ADD PEOPLE?
a. To add people before the camp is sold out, go to your online account and click “add spots” then you can pay by credit card or send in a $50 per person non-refundable deposit check. After the camp is sold out, call our office:770-569-0207 and we will add you to the waiting list for your camp. We will contact you if and when those spots become available.
12. WHAT IF MY GROUP REGISTERS AND THEN DECIDES TO DROP PEOPLE?
a. There are three drop dates, January 17th, and May 2nd for June camps (1-5) and May 23rd for July camps (6-10). On or before January 17th you are able to drop spots and have the deposits apply to your remaining balance. On or before May 2nd for June camps and May 23rd for July camps, if you drop spots you only lose the $50 deposit. After May 2nd for June camps and after May 23rd for July camps you are responsible for the entire camp fee - NO EXCEPTIONS!
13. DO YOU HAVE A WAITING LIST FOR CAMPS THAT ARE SOLD OUT?
a. You have the option to be added to a waiting list for the camp you would like to attend. We do not require deposits until spots become available. Once you accept the spots, deposits are due within 7 business days. If the deposits are not received within 7 business days, the spots will be released to the next church on the waiting list.
14. HOW MANY ADULT LEADERS IS MY GROUP REQUIRED TO BRING?
We believe you know your students better than we do. Please use your discretion as to how many leaders you need to bring. Each church is held responsible for their own students.
15. Do you have any promotional materials for camp?
a. Yes, we provide promotional DVD's and posters. You can request a 2008 promo DVD to be mailed to you at any time. The posters only go to the people registered for camp and we send these out in March. You can purchase a highlight DVD from BigStuf 2007 for $15 in the BigStuf Online Store.
16. WHAT ACTIVITIES ARE AVAILABLE FOR STUDENTS DURING FREE TIME?
a. On campus there's the beach, pool, optional basketball, frisbee and beach volleyball tournaments. Also, there are private vendors on the beach who offer Jet Ski rental and parasailing. Note: Jet Ski rental and parasailing do require payment and an adult's signature on their release form. If you choose to go off campus, there is a mall, Ripley's believe or not museum, water park, zoo, movie theater, arcade, bungee jumping, miniature golf and more. During the extended free time on the fourth day, your group may choose to buy tickets to Shipwreck Island, a local water park. For more activities in the Panama City Beach area, check out their website at click here [http://www.thebeachloversbeach.com/]
17. IS THERE A DRESS CODE FOR CAMP?
a.There are always a lot of questions and discussions going on about appropriate attire on the beach as well as in the Big Room. One-piece swimsuits or two? Spaghetti straps and halter-tops or granny dresses? What is going on? It’s become pretty clear that some youth pastors have different standards than others, and then some of them have a hard time laying down the “dress code law”. Youth Pastors and leaders, the reason for these parameters is so that we will not have to disrupt the focus of camp. It is up to you to keep the camp focused, and this is important. You may or may not agree, but we want to keep camp with as little distractions as possible. We do not expect to see any navels during the session and two-piece swimsuits are definitely one piece too many! We do understand that not all one-pieces are quite modest enough, so when you talk to your students please be clear on what is and is not appropriate beach wear. We also don’t really like seeing t-shirts with the wrong kind of message, so you may want to pass that along as well. In general, the dress code is: be smart, be prudent, and be respectful.
18. HOW CAN PARENTS GET IN TOUCH WITH THEIR STUDENTS WHILE THEY ARE AT CAMP?
Please give the parents of your students your cell phone number. This way they can get in touch with their children through you or someone that is with your church. Neither BigStuf nor the Boardwalk Beach Resort is responsible to get parents in touch with their children.
19.What are the ages for BigStuf?
a. Graduated 6th graders through graduated 12th graders
20. What do your students need to bring?
a. Beach towel, sunscreen, water bottles, flip flops, one-piece bathing suits, shorts, t-shirts, bibles, and journals. Also let your students know that they can bring spending money for extra snacks, arcade games and the BigStuf Store. Don’t forget your luau clothes! Bed linens and bath towels are provided in the hotel rooms.
21. WHAT is THE ADDRESS OF THE HOTEL?
a. *The Boardwalk Beach Resort (*where sessions are held)
9450 South Thomas Drive
Panama City Beach, FL 32408
22. WOW, THAT'S A LOT OF DATES, WHAT WERE THEY AGAIN?
a. October 9th
i. Registration opens
ii. Price: $324.00 per person
b. January 17th
i. Price increase to $334.00
ii. Transferable deposits stop
c. March 17th
i. Price increase to $344.00
d. May 2nd
i. Deadline to cancel spots for June camps (camps 1-5)
ii. Final balance due for June camps
iii. Online rooming form due for June camps
iv. Online t-shirt form due for June camps
e. May 23rd
i. Deadline to cancel spots for July camps (camps 6-10)
ii. Final balance due for July camps
iii. Online rooming form due for July camps
iv. Online t-shirt form due for July camps