1.What are the different rates for Daytona Beach Student Conference and what does the price include?
2. What is the payment schedule for conference?
3. What is the $50 non-refundable deposit used for and can it be applied to my outstanding balance if I drop students?
4. Is the price the same for youth workers and students?
5. Tell me all about my online account, forms, username, password, invoices, etc.
6. Do you have permission release and consent forms?
7. What will our rooming situation be?
8. What if my group damages the hotel room?
9. Where will the meal be served?
10. Can my group stay in the hotel the night before or the night after conference?
11. What if my group registers and then decides to add people?
12. What if my group registers and then decides to drop people?
13. Do you have a waiting list?
14. How many adult leaders is my group required to bring?
15. Do you have any promotional materials for the Daytona Beach Student Conference?
16. How can the parents get in touch of students while they are at the Daytona Beach Student Conference?
17. What are the ages for BigStuf?
18. What activities are available for students during free time?
19. What do your students need to bring?
20. Is there a dress code?
21. What is the address of the Ocean Center Arena?
22. Are all hotels on the beach?
1.What are the different rates for Daytona Beach Student Conference and what does the price include?
a. The early rates are good until January 17th.
$349 Hilton Daytona
$329 Acapulco Hotel & Resort
$329 La Playa Resort & Suites
$329 Plaza Ocean Club
$319 Boardwalk Inn & Suites
$319 Best Western Mayan Inn
$319 Super 8 Oceanfront
$309 Conch House
$309 Seaside Inn
b. On January 18th these rates will go up $10.00 each.
$359 Hilton Daytona
$339 Acapulco Hotel & Resort
$339 La Playa Resort & Suites
$339 Plaza Ocean Club
$329 Boardwalk Inn & Suites
$329 Best Western Mayan Inn
$329 Super 8 Oceanfront
$319 Conch House
$319 Seaside Inn
c. On March 18th these rates will go up an additional $10.00 each.
$369 Hilton Daytona
$349 Acapulco Hotel & Resort
$349 La Playa Resort & Suites
$349 Plaza Ocean Club
$339 Boardwalk Inn & Suites
$339 Best Western Mayan Inn
$339 Super 8 Oceanfront
$329 Conch House
$329 Seaside Inn
d. 4 nights of lodging, 4 meals, conference, conference materials, and a conference bag
2. What is the payment schedule for the conference?
a. A $50 non-refundable deposit per person is required to register. This $50 deposit does count toward your total balance. The remaining balance is due by May 28th.
3. What is the $50 non-refundable deposit used for and can it be applied to my outstanding balance if I drop students?
a. The $50 deposit is to cover expenses involved with your church registration. These expenses include deposits to the resort, promotional and marketing such as, promo DVD, camp poster, web site, postage, mailing materials and processing fees.
b. Year after year we try to create the most relevant camp experience possible. Deposits give us a number of expected attendees. Once we know that number we budget for that many people and then start creating the environment. If deposits were refundable and we allowed hundreds of drops then our breakeven numbers would change and most likely put us in the red. Once we pass the deadline dates we are then locked in to that number.
c. For the above reason we are only allowing deposits to be rolled over into your outstanding balance until January 17th. After that date, any cancellations will not be transferred to your outstanding balance. You will lose your $50/person deposit completely. After May 28th you will no longer be able to cancel any spaces.
4. Is the price the same for youth workers and students?
a. Yes, the price for the Daytona Beach Student Conference is the same for youth workers and students. Youth workers and adult leaders do count toward your total number of registrations.
5. TELL ME ALL ABOUT MY ONLINE ACCOUNT. FORMS, USERNAME, PASSWORD, INVOICES, ETC.
a. To create your online account, go to our home page and click “Youth Worker Login”
b. Once your church has created their online account, you will never need to create another account again. If the contact person changes on your churches account, all you have to do is modify that information along with anything else that has changed.
c. If you do not have your username and password, feel free to call our office: 770-569-0207 and we will give it to you.
d. You will find the Rooming Form and the Consent Form on your online account. You can also add spots, cancel spots and view your invoice from your account.
6. DO YOU HAVE PERMISSION RELEASE AND CONSENT FORMS?
Yes, Consent forms are due upon arrival to the conference. You will turn them in at the registration table in the Arena. Please be sure to have everyone in your group fill one out, leaders and students. You cannot attend camp if we do not have all of your consent forms. We do need BigStuf 2008 Consent Forms. Your church consent forms will not work.
7. What will our rooming situation be?
a. When you register, you will select the hotel of your choice. All of the hotels are on the beach and all of the hotels sleep 4 people per room.
Click here to download all of the hotels choices.
8. What if my group damages the hotel room?
a. You will be required to give BigStuf and the hotel a credit card number for any potential room damages. If the hotel charges BigStuf for any room damages, BigStuf will charge your credit card on file. You will give BigStuf this credit card number when you fill out the rooming request form on May 28th, and you will give your credit card number to the hotel when you check in.
9. Where will the meal be served?
a. The meals will be served according to your armband color.
Blue armband color:
Tuesday lunch and dinner served at Arena
Wednesday lunch and dinner served at Hilton
Thursday lunch and dinner on your own
Orange Armband color:
Tuesday lunch and dinner served at Hilton
Wednesday lunch and dinner on your own
Thursday lunch and dinner served at Arena
Green Armband color:
Tuesday lunch and dinner on your own
Wednesday lunch and dinner served at Arena
Thursday lunch and dinner served at Hilton
10. CAN MY GROUP STAY IN THE HOTEL THE NIGHT BEFORE OR THE NIGHT AFTER the conference?
a. If you would like to stay an extra night in your hotel before or after camp, please contact BigStuf directly for prices and availability.
11. What if my group registers and then decides to add people?
a. To add people before the conference is sold out, fill out the online registration form and send a $50 per person non-refundable deposit. After the conference is sold out, call our office and we will add you to the waiting list for the conference. We will contact you if and when those spots become available.
12. What if my group registers and then decides to drop people?
a. There are two drop dates, January 17th and May 28th . On or before January 17th you are able to drop spots and have the deposits apply to your remaining balance. On or before May 28th , if you drop spots you only lose the $50 deposit. After May 28th you are responsible for the entire camp fee - NO EXCEPTIONS
13. Do you have a waiting list?
a. If the Daytona Beach Student Conference is sold out, you can call our office to get on the waiting list. We do not require deposits until spots become available. Once you accept the spots, deposits are due within 7 business days. If the deposits are not received within 7 business days, the spots will be released to the next church on the waiting list.
14. How many adults leaders is my group required to bring?
a. BigStuf leaves this decision up to your discretion. Each church has full responsibility for all of your students and leaders.
15. Do you have any promotional materials for the daytona beach student conference?
a. Yes, we provide promotional DVD's and posters. To request a promo DVD, please email: Sheila@bigstuf.com. The posters will be sent to the people registered for camp and we send these out in March. You can purchase a highlight DVD from BigStuf 2007 for $15 in the BigStuf Online Store.
16. How can the parents get in touch with their children while they are at the daytona beach student conference?
a. Please give the parents of your students your cell phone number. This way they can get in touch with their children through you or someone that is with your church. BigStuf is not responsible to get parents in touch with their children.
17. What are the ages for BigStuf?
Graduated 6th graders through graduated 12th graders. .
18. WHAT ACTIVITIES ARE AVAILABLE FOR STUDENTS DURING FREE TIME?
a. Your students can enjoy the beach and pools at your hotel. There are also places to ride go-karts, play mini golf and play laser tag. There is a water park, a movie theater, and an IMAX experience theater. For more information about Daytona Beach, visit their website at: www.daytonabeach.com.
19. What do your students need to bring?
Beach towel, sunscreen, water bottles, flip flops, one-piece bathing suits, shorts, t-shirts, bibles, and journals. Also let your students know that they can bring spending money for extra snacks, arcade games and the BigStuf Store. Bed linens and bath towels are provided in the hotel rooms.
20. Is there a dress code?
a. There are always a lot of questions and discussions going on about appropriate attire on the beach as well as in the Arena. One-piece swimsuits or two? Spaghetti straps and halter-tops or granny dresses? What is going on? It’s become pretty clear that some youth pastors have different standards than others, and then some of them have a hard time laying down the “dress code law”. Youth Pastors and leaders, the reason for these parameters is so that we will not have to disrupt the focus of camp. It is up to you to keep the camp focused, and this is important. You may or may not agree, but we want to keep camp with as little distractions as possible. We do not expect to see any navels during the session and two-piece swimsuits are definitely one piece too many! We do understand that not all one-pieces are quite modest enough, so when you talk to your students please be clear on what is and is not appropriate beach wear. We also don’t really like seeing t-shirts with the wrong kind of message, so you may want to pass that along as well. In general, the dress code is: be smart, be prudent, and be respectful.
21. What is the address of the Ocean Center Arena?
Ocean Center Arena
101 Atlantic Avenue
Daytona Beach, FL 32118
22. Are all hotels on the beach?
a. Yes, all hotels are on the beach.